FOAS Board Meeting Minutes

1/20/09 6:30 p.m.

Present at the meeting: Kathryn Warnecke Ryan, Marilyn Cunningham, Verity Mathews, Tracy Lovan, Donnia Krebs, JoAnne Sykes, Lynsey Sugarman, Jennifer Gorena, Kim Lee.

1. Call to order at 6:30

2. Minutes – minutes from November reviewed. Motion to approve by Verity Mathews, seconded by Tracy Lovan. Minutes approved with one correction, date of January 2009 meeting should read January 20th not January 16th.

3. Treasurer’s Report – Tracy Lovan, treasurer, reported that she had entered information on current budget on Quick Books in an attempt to make it clearer for all concerned. Tracy reviewed each item. Of note was profit of + $1890.24 after 12 Angry Men production and profit of + $4840.93 after Willy Wonka. 

4. President’s Report :

·      Kathy Ryan reported on teacher grant applications (see below).

·      Discussion re increasing participation in FAOS meetings and the organization as a whole and appointment of officers for 2009/2010.

5. Funding requests/decisions:
• Teacher grant applications - E-mail has been sent to all Bluegrass and Lafayette SCAPA teachers re grant applications. Due date is February 13th. FOAS committee to meet at the beginning of March (date to be arranged) to review grant applications.
6. Principal/Faculty Report:
   • Marilynn Cunningham reported that there were 4 students who qualified for scholarships for the 8th Grade trip to Atlanta. Fund raising has already raised half of this amount and the remainder will come out of Principal's Discretionary budget or 8th Grade trip allowance (under Education/enrichment) with requests made through Ms. Erbe.
   • Marilynn Cunningham reported that Herald Leader and Stu's News will be reporting on Ms. Randolph's class' Inaugural Ball.
   • SCAPA students will be teaching some students from Russell Cave Elementary their "Book It" skits.
   • Discussion of need to move costumes out of Helm Hall prior to the end of the school year. FCPS will provide transport and will house the costumes at WT Storage. Discussion about need for ongoing cataloging of the costumes before storage and need for decision about ways to catalog.

7. Productions Report -
   • Discussion of request from Mrs. Bingham to help defray cost of dancewear/shoes for students involved in Dance SCAPA. It was suggested that students see Mrs. Erbe about this
   • Parent meetings for Fiddler on the Roof and Mill Girls have been set.
   • Lynsey Sugarman asked for clarification Opera House subsidies/Opera House Fund.

8. Arts Facilitator – Carolyn Waterbury-Tieman out sick. Following was reported by Kathy Ryan after discussion with Carolyn.
• Dance SCAPA tickets on sale. School show sales have been slow.
• School show ticket sales for Fiddler on the Roof have been going well.
• School show ticket sales for Mill Girls going well with the exception of Wednesday morning show.
• Proposal for increasing the budget for printing to $800 for next year for directory.
• Reunion on Dec 27th was poorly attended despite Matt Krebs attempts to contact all of the class of 1998. Issue of whether this was the best time of year to organize a reunion and the frequency of the reunion. Donnia Krebs to discuss her impressions of recent reunion with Carolyn Waterbury- Tieman. Suggestion that piggy backing SCAPA reunion the same weekend as Lafayette reunion may increase number of people who attend.
• Newsletter deadline Monday 26th January.

9. Next meeting Tuesday February 17th at 6:30.

10. Meeting adjourned at 7:45.

Meeting minutes submitted by Verity Mathews